Secure and efficient data centre migratiion for a government client
Overview
Technimove were engaged to provide expert migration services for a technology solutions provider working with a key government agency.
The objective was to ensure the secure and efficient relocation of critical IT infrastructure between designated data centres, minimising downtime and operational disruption.
Project Scope
Technimove were responsible for physically relocating equipment from a secure storage facility in two high-security data centres located in the UK.
The migration was scheduled to take place within the week commencing May 27, 2024, between 08:00 and 11:00, Monday to Friday. All pre-migration activities were to be conducted during standard business hours to align with operational best practices.
Key Challenges
- Ensuring security clearance for all engineering leads on-site.
- Coordinating logistics for a seamless transfer between locations.
- Mitigating risks of downtime through meticulous planning and execution.
- Pre-cabling at the destination sites to optimise efficiency.
- Strict adherence to data centre security protocols.
Project Management Approach
Technimove provided comprehensive project management services to support the client’s existing teams.
Their expertise in structured migration methodologies ensured minimal risk and disruption. The project management team oversaw:
- Equipment List Verification: Ensuring all items were accounted for before migration.
- Rack Layout & Patching Schedule Validation: Aligning all infrastructure components with planned configurations.
- Logistical Coordination: Leveraging migration runbooks to streamline execution.
- Stakeholder Communication: Attending strategic meetings and conference calls to provide updates and best practice advice.
Pre-Cabling for Efficiency
To minimise downtime, pre-cabling was recommended and executed prior to migration. Engineers pre-installed copper and fibre cables within server racks, labelling and managing them in accordance with rack plans.
Custom-coloured and length-specific cables were provided to meet operational needs, enhancing overall efficiency and reducing power and cooling requirements.
Migration, Rack & Cable Execution
The migration was executed using a fleet of GPS-tracked, solid-sided vehicles. Real-time tracking details were made available to the client for enhanced transparency. The process included:
- Secure Transport: Equipment was securely loaded onto pre-fuelled vehicles for direct transfer.
- On-Site Confirmation: Upon arrival, the client’s designated contact verified the equipment inventory.
- Installation & Commissioning: Engineers unpacked, racked, and connected devices as per predefined patching schedules.
- Handover for Testing: Post-installation, the infrastructure was handed over for client testing and verification.
Outcome & Benefits
The structured and meticulous approach to migration resulted in a smooth transition with minimal downtime. Key benefits included:
- Enhanced Security: SC-cleared engineering leads ensured compliance with security protocols.
- Operational Continuity: Pre-cabling and strategic planning minimised disruptions.
- Efficiency Gains: Custom cable solutions and proactive project management optimised setup time.
- Transparent Execution: Real-time tracking and clear documentation provided peace of mind to the client.
Conclusion
This case study highlights the effectiveness of leveraging specialised IT migration expertise to manage complex infrastructure relocations.
Through strategic planning, pre-migration preparations, and precise execution, Technimove successfully delivered a risk-mitigated and efficient data centre transition for a high-profile government client.